There are a few things that all volunteers must do to get ready for an assignment with the SOGC.
First consider that the majority of the time, we travel to developing countries to deliver the AIP, so having your vaccinations up to date and a tropical medicine specialist on your quick dial is a must. The volunteer is responsible for his or her health and readiness to undertake such a mission. Exposure to malaria, dengue fever, and diarrheal diseases are realities in less developed countries, but are preventable when the correct precautions are taken.
The Memorandum of Understanding
The SOGC will ask you to read and sign a Memorandum of Understanding (MOA) for every assignment that you undertake. This is an important and informative document for you as a volunteer as it is essentially a check-list of things that need to be done (some by the SOGC, some by the departing volunteer) previous to departure. It includes:
- Information relating to your travel arrangements
- Information relating to your reimbursement of expenses, your per diem, and your honoraria (not all assignments have honoraria)
- Information relating to Government of Canada Foreign Affairs Travel Registry
- Information relating to Travel Insurance and Health
- Role of a Volunteer of the SOGC
- Emergency Contact Information
- A copy of the “Statement of Expenses for Committee Members / Instructors” which you will use to request reimbursement of your other expenses
- A copy of the “In Kind Contribution Reporting Document” that we would ask you to complete and return to us with your reimbursement request
- Reporting Responsibilities
- Preparation for you departure